Guide to Using a Franking Machine
If you have invested on a franking machine, you might think that it is easy to use it. Perhaps you are thinking that all you need to do to have a franked mail is to just put your mail through the machine. This is not exactly correct because The Royal Mail has standards that every business that uses a franking machine should know and apply to the process. Here are the basics in using a franking machine.
You cant use a franking machine if you don’t have a mail franking license. You should know and comply with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008 before you can get your franking license. There are rules to follow when preparing your mail and you should be strict in following them. The franking machine supplier will be the one to provide you with a license.
When you have your license, you then have to set your machine. Doing a test print is standard before using your franking machine. You should also set the machine to ?0.00. This is the way to ensure that your machine has enough ink. If your mail has marks that cannot be read, then it can be delayed or surcharged. Make sure you get it right because even if you can claim back your franked mail to check the mistakes, they will already charge you 15%.
Then you should set up the correct price, time, and date before printing. Make sure to double check so that your setting are always correct. Although there are machines that automatically changes the date and time, it does not hurt to be careful and to make sure that the machine is correctly sunchornized.
To give clear and legible marks to packets and envelopes that are not of standard size, then you can frank these by using labels. You can have problems with illegible marks. You can get labels from your franking machine suppliers or in some online stores. You can compare prices of companies selling franking machine labels and ink and choose the most affordable one.
Your envelope should contain a return address. Ask your franking supplier about the latest specifications on return addresses. If your return address is incorrect, then you mail can be delayed or returned to you.
Franking marks should use red ink unless you are using cleanmail products which should be blue. Marks must be clear, complete and printed on the top right-hand corner of your mail.
You can save a lot on your postage fee with a franking machine. Franking has many different types so choose one that your business needs. To find out the right franking machine for your business you can check out the different franking machine online.